When Should You Reverify?

How often should you conduct reverifying checks? The answer will vary based on your industry and business practices, but we can still go over a few general guidelines.

Events That May Trigger Reverifying

Some events occurring naturally throughout an employee's time working for your company may trigger the need to reverify. Common events that might call for reverifying include:

• Role changes: A significant promotion or lateral movement might call for reverification or even a different type of background check that has not been conducted. For example, an employee may move into a higher-risk position with more access to sensitive data, necessitating reverifying criminal history or a credit check.
• Work authorization expiration: While not every employee has specific work authorizations, others will. Document the expiration date when these employees are hired and conduct re-verification when the expiration date is reached. 
• Reported major life events: Depending on your organization, it may be necessary to conduct new background checks if an employee reports a life change. Such changes include bankruptcies, legal name changes, or even divorces. However, you need to be aware of any applicable privacy laws when reverifying for these reasons.

You may have unique events depending on your business and industry, so be aware of any other possible events not included in the above list.

Regularly Scheduled Reverification

Creating a schedule for reverification is advised for most businesses. Some employers may not have an event that triggers reverification, so having a premade schedule helps ensure everyone is up to date.

So, how often should you reverify? Many organizations conduct annual reverification, while others may conduct them every two or three years. The right choice for your business depends on any regulations, type of industry, or best practices. Make the decision now and stick to ensure your records are accurate.

Legal or Compliance Requirements

Some regulations may call for reverification checks to remain compliant. Research any regulations or compliance certifications related to your business that require frequently updated criminal checks or other types of background checks.

It’s common for third parties to conduct audits to ensure you’re meeting all standards and expectations. Recent criminal record checks may be part of these audits, so make sure they’re conducted as required and the results are appropriately stored.

Additionally, employers need to stay aware of any changes in regulatory requirements that may necessitate reverifying employees. Stay on top of any changes related to compliance standings to avoid potential fines and penalties.

Benefits of Regular Reverification

We’ve touched on some of the benefits of reverification already, but let’s drill down into some more detailed ways this practice can help your organization.

Create a Safer Workplace

Conducting recurring criminal background checks helps identify any potential concerns and take corrective action before they may impact workplace safety. If the initial check missed a violation or a new violation has occurred since employment, the employee may be a risk to customers and employees.

You’ll ensure that you create and foster a positive workplace and show employees you care for their safety by identifying any red flags and taking corrective action when necessary.

Reduce Liability

Employers can safeguard their organization from possible damage caused by a problematic employee who stays under the radar. Recurring background checks help identify any issues that were missed to avoid the possibility of behavior that may create problems for your company. 

Additionally, while this is not legal advice, it’s possible being able to showcase a recent background check may help shield you from liability in specific instances.

Bolster Employer-Employee Trust

Employees need to trust employers to provide a safe and problem-free workplace. Recurring reverification checks are one aspect of keeping everyone at the workplace safe from potential issues.

Additionally, being transparent and open about these checks also promotes your company culture. Making it clear that you’re running new checks and explaining the reasoning goes far in promoting trust among employees.

Streamline Reverifying with Hire Performance Inc.

Reverifying your entire workforce periodically or at specific events might seem like a daunting task, and it might be when using older background check methods. 

Fortunately, Hire Performance Inc. has brought background checks into the future with our streamlined, on-demand web app. Now, you can request, monitor, and finalize background checks from your browser and avoid the lengthy email chains. We've enhanced our service by introducing a 're-check button', allowing you to easily submit a recheck on a previous report. This feature makes it faster to submit a new request on an existing employee without having to fill out their information again, simplifying the process of maintaining up-to-date background checks.

Are you ready to simplify reverifying criminal checks? Team up with Hire Performance Inc. to get a Canadian Criminal Record Check today.